Tips For Conducting Successful Meetings
If you've ever attended a meeting that was "painful," you will certainly appreciate the following tips. Enjoy and put them into practice.
1.) PREPARE - Consult with the Secretary and other officers PRIOR to the meeting. Phone calls and emails are great tools to help you prepare. Walk-in with a "game plan" and execute it. Nobody wants to see you "fly by the seat of your pants."
2.) Be On Time - If the leader isn't on time, the meeting won't start on time. Show respect to your officers and members by arriving early and starting the meeting on time. Time is a valuable commodity in our lives.
3.) Follow an Order of Business - As a general rule, the bylaws of an organization include an order of business to be followed during a meeting. If you don't have one, make one. Systematically moving a meeting from one item to another will keep the meeting timely and on track.
4.) State Objectives at the Beginning - If there are particular items that must be addressed or that will require a lot of time, state it up front. Example: "We need to discuss this weekend's fund raising event and nail down the details."
5.) Pace the Meeting - Don't rush and don't linger on any topic. Set a pace using your order of business.
6.) Be Objective - As the leader, maintain "neutrality" in discussions. Make sure that both sides of any issue are heard and understood.
7.) End on a Positive Note - At the conclusion of every meeting, review what has been accomplished, what has been "laid over" and what remains to be done.
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